PAYBOSS

The Payroll Management System (PMS) is an end-to-end software solution designed to automate the administration of employee salaries, tax deductions, benefits, and compliance reporting. It is used by organizations of all sizes to manage payroll operations efficiently, reduce manual errors, and ensure timely and accurate compensation. The system integrates with HR, accounting, and tax modules to provide a unified and streamlined payroll process.

Key Features

1. User Roles and Access Control:
       ● HR/Admin: Full access to employee profiles, payroll setup, reports, and configurations.
       ● Finance Officer: Access to salary processing, tax and compliance reports.
       ● Employee: Access to payslips, tax details, leave balances, and personal data.
       ● Role-based permissions to ensure data confidentiality and secure operations.

2. Employee Profile Management:
       ● Store complete employee data: personal details, bank info, job role, salary structure, and tax declarations.
       ● Track employment status (active, resigned, terminated).
       ● Maintain historical data for audits and reporting.

3. Salary Structure and Components:
       ● Support for customizable salary components:
       ● Earnings: Basic pay, HRA, DA, bonuses, overtime, incentives.
       ● Deductions: Provident Fund (PF), Professional Tax (PT), Income Tax (TDS), loans, ESI.
       ● Multiple pay groups based on role, location, or department.

4. Attendance and Leave Integration:
       ● Integrate with biometric or digital attendance systems.
       ● Auto-adjust salaries based on attendance and leave data.
       ● Deduct salary for unpaid leaves and calculate overtime automatically.

5. Payroll Processing:
       ● One-click payroll run for all or selected employees.
       ● Preview and verify salary statements before disbursement.
       ● Automated salary slip generation with breakdowns.
       ● Bulk payment via bank transfers or payroll gateway integrations.

6. Taxation and Compliance:
       ● Auto-calculation of income tax (TDS) based on latest tax slabs.
       ● Generation of tax forms (Form 16, 24Q) and digital filing support.
       ● Compliance with regional labor laws (PF, ESI, PT, LWF, etc.).
       ● Year-end payroll closing, investment declarations, and tax proofs.

7. Payslip and Document Generation:
       ● Auto-generate and distribute monthly payslips via email or portal.
       ● Payslips include earnings, deductions, net pay, and tax details.
       ● Generate salary certificates, employment letters, and tax reports on demand.

8. Loan and Advance Management:
       ● Track employee loans, EMI schedules, and deductions.
       ● Manage salary advances with repayment history and balance.

9. Reports and Analytics:
       ● Detailed reports on payroll costs, tax liabilities, and salary variance.
       ● Filters for department, location, designation, or date range.
       ● Exportable reports (Excel, PDF, CSV) for audits and compliance.
       ● Dashboard with KPIs like payroll cost trends, attendance impact, etc.

10. Notifications and Alerts:
       ● Automated reminders for payroll run dates, compliance deadlines, or leave cut-offs.
       ● Email/SMS alerts for payslip release, tax filings, or discrepancies.

11. Integration Capabilities:
       ● Integration with HRMS, accounting systems (e.g., QuickBooks, Tally), and banks.
       ● API support for third-party tools like attendance trackers and ERP systems.

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Installation Modes available:
       ● On - Premise
       ● Remote Access