KEEPER

The Asset Management System (AMS) is an end-to-end software platform designed to help organizations efficiently manage the lifecycle of physical and digital assets. The system provides centralized tracking, real-time monitoring, maintenance scheduling, depreciation management, and reporting functionalities. AMS enhances asset utilization, reduces operational costs, and ensures compliance with audit and regulatory standards.

Key Features

1. Asset Registration & Categorization:
       ● Asset Onboarding: Capture detailed information for each asset including type, category, serial number, purchase date, cost, vendor, and warranty.
       ● Asset Tagging: Support for barcode, QR code, or RFID tagging for physical tracking.
       ● Asset Classification: Group assets by department, location, cost center, or usage type (IT, machinery, furniture, etc.).

2. Asset Tracking & Location Management:
       ● Real-time Tracking: Monitor the current status, location, and user assignment of assets.
       ● Check-in/Check-out Functionality: Log asset allocation and return with digital authorization.
       ● Movement History: Maintain a complete log of asset transfers between departments or locations.

3. Maintenance Management:
       ● Preventive Maintenance Scheduling: Define recurring maintenance cycles and automatically schedule service tasks.
       ● Work Order Management: Create and assign maintenance work orders with priority, expected completion, and service notes.
       ● Maintenance Logs: Record service history, parts replaced, downtime, and associated costs.

4. Depreciation & Valuation:
       ● Depreciation Calculation: Supports multiple depreciation methods (straight-line, declining balance, units of production).
       ● Asset Revaluation: Update asset values based on reappraisal, improvements, or impairment.
       ● Disposal & Write-Offs: Process decommissioned or disposed assets with audit-compliant documentation.

5. Inventory & Spare Parts Management:
       ● Stock Management: Track spare parts and consumables associated with asset maintenance.
       ● Reorder Alerts: Notify procurement teams when stock levels fall below thresholds.
       ● Vendor Management: Maintain supplier details for parts, services, and replacements.

6. Financial Integration:
       ● Capitalization & Budgeting: Link capital assets to financial ledgers for accurate reporting.
       ● Cost Tracking: Aggregate acquisition, maintenance, and operational costs for TCO analysis.
       ● Integration with ERP/Accounting Systems: Seamless synchronization with financial software for accounting and audits.

7. Compliance, Audit, and Security:
       ● Audit Trail: Automatic logging of all asset-related activities and changes.
       ● Role-Based Access Control: Restrict access based on user roles, departments, or asset categories.
       ● Compliance Reporting: Generate reports for regulatory, tax, or internal audits.

8. Reporting & Dashboards:
       ● Dynamic Dashboards: Real-time insights into asset health, status, value, and performance.
       ● Custom Reports: Build and schedule reports for asset aging, utilization, depreciation, and maintenance.
       ● KPI Tracking: Monitor key performance indicators like asset uptime, maintenance cost ratios, and ROI.

9. User Experience & Accessibility:
       ● Web & Mobile Access: Responsive web interface and dedicated mobile apps for on-site asset management.
       ● Multilingual and Multi-Currency Support: Adaptable for global operations.
       ● Customizable Interface: Tailor views, fields, and forms based on user roles and business workflows.

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Installation Modes available:
       ● On - Premise
       ● Remote Access